Appropriate Meeting Etiquette
3/15/2001
Arrive On Time & Be Attentive
Latecomers to meetings create frustration and disturb the flow of progress. And, once the meeting is underway, avoid unnecessary interruptions. In most cases, phone calls and messages can wait until the meeting is over. And, by all means, turn off your cell phone. Meeting participants who insist on receiving cell phone messages in the midst of a meeting are usually not seen as “cool” or “important.” They are just seen as being rude and self-absorbed. Exceptions, of course, include representatives of law enforcement, public safety or emergency medical response teams.
Respect Opinions & Use a Positive Approach
Everyone has the right to express an opinion and each speaker deserves your full attention. Avoid making hasty judgments of another participant’s idea. When a group member shares an idea, look for the value in that idea. Don’t hesitate to express your views, but offer them at an appropriate time and in a positive manner. Group members usually welcome innovative ideas that are supported by sound reasoning.
Be Courteous & Refrain From Distractions
You really can influence the direction the meeting will take. Let others know what you think about their ideas, but be careful that your remarks do not become a personal attack. Treat all members in the same way you’d like them to treat you. Don’t interrupt speakers. Never distract others with inappropriate remarks or actions. This includes whispering to your neighbor, snickering or shuffling papers.
When You Present Your Views
Speak when you have something worthwhile to say, but keep your remarks brief and to the point. You can help your listeners to understand your posture by summarizing your main points before you finish speaking. Don’t become defensive when others express ideas that conflict with yours. Instead, use their suggestions to refine and develop your own ideas; or offer suggestions to build upon the other person’s concept. And, be sure to be honest. If you can’t answer a question, don’t try to bluff the other participants. Above all, be enthusiastic. Enthusiasm can be contagious, and good professional etiquette is a valuable asset.
